Prepare for Your Retreat
If you are bringing your group to Alto Frio for a retreat, we have provided a simplified list to help you keep track of what you need to make your retreat a success.
Step 1: Booking
To book your retreat you will need
A signed contract
A deposit. A standard deposit is $20 per person attending.
Step 2: Providing Details
All Retreats will need to provide:
Conference room setups - 2 weeks before event
Audio/visual requests - 2 weeks before event
Event Schedule - 2 weeks before event
Final numbers - 1 week before event
Housing List - first and last name of each person in each room - 1 week before event
Remember to bring twin sized bedding and towels for anyone staying in a Dorm
(Cypress 1-12, River Bluff 1-8, Rollins 101-106, 119, 135, 211, 301, 341, 401, 501)
OUTSIDE OF SUMMER MONTHS ONLY
Medical Information & Release Form - 1 week before event
Anyone staying at the camp must complete this form at least one week prior to arrival.
DURING SUMMER MONTHS ONLY
Complete the Camp Checklists. Camper, Sponsor, and Group Leader Checklists are available to help you make sure everyone has completed all necessary paperwork and steps prior to arrival.
Step 3: When You Arrive
Once you arrive, you’ll need to provide
Final Payment
Step 4: When You Leave (Check Out Procedures)
Return any room keys
Gather any equipment, materials, or other items you brought
Hotel Rooms
Place all used towels & washcloths in the bathtub.
Place all blue makeup towels in the sink.
Remove used linen from bed and pillows and place in a pile on the floor. Fold comforter on bed.
Remove all trash and place it in garbage cans at the end of buildings (Rio Frio) or outside of buildings.
Turn off AC/Heat and lights.
Dorm Rooms
Complete the dorm room checklist located in each dorm.
Remove all trash and place in garbage cans outside of buildings.
Turn off AC/Heat and lights.
Meeting Space
Remove all trash and place in garbage cans outside of buildings.
Stack chairs in stacks of 7.
Break down all tables and put them along the wall.
Clean up space.
Turn off AC/Heat and lights.
Kitchen
Remove all food from the refrigerator and kitchen.
Remove all trash and place in garbage cans outside of buildings.
Leave the kitchen clean.